Position Title - Receptionist
Closing Date - August 19, 2021
L’nuey supports the Assembly of Epekwitk Councils (the full Abegweit and Lennox Island Councils) in the negotiation, consultation and governance development work of the leadership. L’nuey works with the leadership and engages the Mi’kmaq of PEI on the implementation and protection of the collective Aboriginal and Treaty Rights of the Epekwitnewaq Mi’kmaq.
As the first point of contact for L’nuey, the Receptionist is responsible for having a broad understanding of the work and mandate of the organization, for identifying the roles of all L’nuey personnel to ensure communications are directed appropriately, and to providing administrative support, when and where applicable. This position is also responsible for assisting in the development and coordination of meeting logistics (boardroom bookings and catering orders), and assistance with key events that take place throughout the year. The Receptionist will report directly to the Office Manager.
Key Duties Related to Administration:
- Serve as the first point of contact to all L’nuey visitors and direct them to the appropriate individuals, teams, meeting etc.;
- Answer and direct all incoming calls and inquiries;
- Inspect and confirm all deliveries to ensure that supplies are ordered accordingly;
- Process incoming mail and manage courier services (including maintenance of confirmation records for courier and registered mail);
- Process printing and faxing requests;
- Order and maintain office supplies;
- Maintain L’nuey’s contact data base, including First Nation member mailing addresses;
- Assist in the preparation of outgoing mail including mass mailings such as newsletters and publications;
- Coordinate boardroom bookings, logistics and catering as requested;
- Ensure all refreshment needs are met for visitors and meeting guests;
- Ensure refreshment and kitchen supplies are stocked;
- Assist in the coordination of special L’nuey events;
- Communicate administrative concerns and/or needs to the Office Manager;
- Build a productive, cooperative working climate within the team, the organization and with other stakeholders.
Knowledge, Skills, Abilities:
- Ability to organize own work, set priorities, meet deadlines and follow up on assignments with minimal direction;
- Ability to complete tasks in a professional and timely manner;
- Ability to understand and follow specific instructions and procedures;
- Ability to work both independently and in a team setting;
- Strong multi-tasking skills with attention to detail and accuracy;
- Ability to professionally liaise with all stakeholders;
- Proficient with basic computer software applications including word processor, spread sheets, and internet software;
- Ability to use analytical and problem-solving skills;
- Ability to demonstrate effective verbal and listening skills;
- Knowledge of the work and mandate of L’nuey;
- Knowledge of Prince Edward Island’s First Nations communities is an asset;
- Sound written and oral communication skills;
- Exceptional organizational skills
- Willingness to take on a significant challenge and driven to succeed. Very good judgement, strong inter-personal skills, effective analytical skills, initiative, willingness to be a team player;
- Ability to maintain professionalism and confidentiality at all times;
- Cultural awareness and sensitivity;
- Ability to focus on meeting deliverables within required timeframe
Hours of Work:
Hours of work will be in accordance with the standard hours of operation of L’nuey (Summer Hours Monday through Friday 8am-4pm, Winter Hours Monday through Friday 8:30am – 4:30pm.) A standard work week for this position is 37.5 hours unless otherwise specified within the employment contract. There will also be additional hours worked to accommodate for meetings, events, and workshops related to the position, from time to time.
Qualifications (Education and Experience):
- Grade 12 or equivalent, completion of a recognized office administration course, plus a minimum of 1 year of related administrative support experience;
- Valid driver’s license would be an asset but not a requisite;
Salary will be commensurate with knowledge and experience. L’nuey hires on the basis of merit and is committed to employment equity.
We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission. L’nuey is committed to providing support and capacity building opportunities to Mi’kmaq individuals with the core competencies to take on positions such as this. We thank all applicants for their interest, however, only those selected for interviews will be contacted. Please forward you resumé and cover letter with two reference letters to Chelsey Andrews at firstname.lastname@example.org by 5pm on Thursday, August 19th, 2021.